WHO WE ARE:

DK Global is a distinguished animation studio specializing in the creation of litigation visuals. Located in Redlands, California, we are dedicated to crafting exceptional 3D animated visual presentations for attorneys handling high-profile cases nationwide. Our mission is to serve the legal community through the art of digital storytelling, assisting individuals in their quest for justice. With a profound commitment to helping rebuild shattered lives, DK Global is driven by a deep desire to make a positive impact and serve the greater good.

WHO WE’RE LOOKING FOR:

We are seeking a highly capable Administrative Assistant to collaborate directly with our administrative, accounting, production, sales, and marketing departments. The role will involve streamlining operations and enhancing efficiency across these key areas. The ideal candidate will possess excellent organizational skills and be adept at delivering top-notch administrative support and exceptional customer service within a high-stakes litigation support environment. The ability to seamlessly transition between multiple tasks, meticulous note-taking, and a high level of proficiency with cutting-edge office technologies are essential. We are seeking an individual who thrives in fast-paced environments and is eager to contribute to our dynamic team.

JOB RESPONSIBILITIES:

• Accounting duties - AR, AP, Invoicing, PO's, Collections and Payroll.
• HR support 
• Handle and coordinate active calendars, schedule, and confirm meetings.
• Plan events, routes, and organize travel.
• Provide ad hoc support around the office as needed.
• Research, data entry and data management
• Record minutes, draft letters, memos
• Proof letters and perform grammar checks
• Field phone calls and direct callers to appropriate contacts in the office. Record detailed messages if the desired individual is not available or direct them to another person that can assist them.
• Add phone call and/or meeting notes into the Comm Log when needed.
• Keep track of office inventory and place orders for supplies when needed. Complete returns when necessary.
• Handle all shipments and receiving, including collecting and sorting mail. Create shipping labels, package material, and drop-off at appropriate mailing location.
• Maintain the organization of office public spaces including the storage room, supply closet, cleaning locker, kitchen, and print stations.
• General office duties: sending faxes, filing, processing receipts, greeting office visitors, etc.
• The candidate will work closely with the production department to execute timely delivery of projects.

REQUIREMENTS AND QUALIFICATIONS:

• Bachelor's degree or equivalent experience
• Exceptional verbal and written communication skills to effectively interact with all levels of management, staff, clients, and departments.
• Ability to prioritize and multi-task in a fast-paced environment with minimal supervision.
• An ability to swiftly respond to multiple demanding situations and switch gears quickly.
• Outstanding interpersonal and organizational skills, with a strong attention to detail.
• Proficient in Microsoft Office suite
• Adapts quickly to new technology.
• Ability to commute to the office location.

EMPLOYEE BENEFITS:

• Six annual paid holidays.
• Employee matching simple IRA program.
• Starting at one-week paid vacation.
• Company co-sponsored medical, dental and vision insurance.
• This position will be paid for on an hourly basis and overtime will be compensated for accordingly.

Job Type: Full-time

Schedule: 40 hours per week

Compensation Range: $26-33/hr. (We value our employees’ time and believe your time should be compensated accordingly. This position will be paid on an hourly basis with overtime as needed.)

DK Global, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.