Administrative Assistant

  DK Global is the country’s premiere litigation visuals firm. We create 3D animated visual presentations for attorneys to use in demand packages, mediations, and trials. Through the creative process, we are the silent partner in putting broken lives and shattered dreams back together — one frame at a time. 

  We are looking for an Administrative Assistant who will work directly with the administrative and production department on daily tasks, as well as special projects. An ideal candidate for this position will be highly organized and able to provide top customer service in a fast-paced environment, with the ability to efficiently transition between multiple tasks without letting things fall through the cracks. Individuals who thrive in learning new skills and effectively juggling multiple tasks are encouraged to apply.

  • Accounting duties - AR, AP, Invoicing, PO's, Collections and Payroll.
  • HR support.
  • Handle and coordinate active calendars, schedule, and confirm meetings.
  • Plan events, routes, and organize travel.
  • Provide ad hoc support around office as needed.
  • Research, data entry and data management.
  • Record minutes, draft letters, memos.
  • Proof letters and perform grammar checks.
  • Field phone calls and direct caller to appropriate contacts in the office. Record detailed messages if the desired individual is not available or direct them to another person that can assist them.
  • Add phone call and/or meeting notes into the Comm Log when needed.
  • Keep track of office inventory and place orders for supplies when needed. Complete returns when necessary.
  • Handle all shipments and receiving, including collecting and sorting mail. Create shipping labels, package material, and drop-off at appropriate mailing location.
  • Maintain the organization of office public spaces including the storage room, supply closet, cleaning locker, kitchen, and print stations.
  • General office duties: sending faxes, filing, processing receipts, greeting office visitors, etc.
  • Candidate will work closely with the production department to execute timely delivery of projects.
  • Bachelor's degree or equivalent experience.
  • Exceptional verbal and written communication skills to effectively interact with all levels of management, staff, clients, and departments.
  • Ability to prioritize and multi-task in a fast-paced environment with minimal supervision.
  • Ability to swiftly respond to multiple demanding situations and switch gears quickly.
  • Outstanding interpersonal and organizational skills, with a strong attention to detail.
  • Proficient in Microsoft Office suite.
  • Adapts quickly to new technology.
  • Ability to commute to the office location.
  • Six annual paid holidays.
  • Employee matching simple IRA program.
  • Starting at one-week paid vacation.
  • Company co-sponsored medical, dental and vision insurance.
  • This position will be paid on an hourly basis and overtime will be compensated for accordingly.
Job Type: Full-time

Schedule: 40 hours per week

Compensation Range: $25-32/hr. (We value our employees’ time and believe your time should be compensated accordingly. This position will be paid on an hourly basis with overtime as needed.)   DK Global, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

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